BOOKING PROCESS

 

Q: How does the process of booking an artist work?

A: If you are pursuing a date with a particular artist you must do the following:

 

1.  Talk to an agent to be informed of price, availability, etc.

2.  Submit a formal offer (see Offer Form)

3.  All offers must be approved by the artist's manager. No advertising, spreading     by word of mouth, etc. can be done unless your offer is approved.

4.  Once an offer is approved, you will be issued formal contracts from our office

5.  Upon your receipt of the contracts, you are required to pay a 50% deposit.

6.  Contracts are to be signed and returned. Those contracts are sent to the      

     manager to be signed. The manager returns contracts to us and we issue all

     parties a fully executed contract.

 

 

Q: How long will it take to get an answer on my offer?
A: We have no way of giving you an exact time frame to expect an answer. We will

     respond as quickly as each manager does.

 

Q: Where do I obtain promotional materials for my concert?
A: Most of the time this information is contained in the artist's rider. It will usually

    come from the record label or manager's office. We will supply you with a photo      

    and biography via e-mail or you will receive one with your contracts.

Q: May I schedule radio interviews or in-store appearances with the artist?
A: All interviews and in-store appearances must be approved in writing by the artist's

     manager. If you have approval, these can be scheduled by contacting the      

     appropriate person listed in the artist's rider.

 

 

Q: Is there an additional fee for using your service? 

A: The price that is quoted to you will be the final number that you pay. Our fee has already

     been included in this number. In fact, many entertainers will actually quote the same

     price to you, even when you are booking directly with them. Keep in mind, though,

     should you choose to take that route, that you will not be able to experience the luxury

     of having an agent to facilitate a worry‐free event! We are able to provide a “win‐win”

     situation for everyone involved.

 

Q: Should I get "bids" from other agencies?

A:  Most entertainers are represented by multiple agencies, therefore they should all be

     quoting the same prices. Due to the fact that we are in the booking industry, as peers,

     many entertainers will be willing to work on pricing with us. We quote exactly what the

     band or DJ needs to make it happen. There are no hidden charges and no inflated

     commissions. Any break we get, we pass on to you, the client. The most important thing

     is to find an agent that you trust and feel comfortable with and stick with them. Long‐

     term, repeat clients and referrals are exactly the reason we have been in the business all

     these years!

 

 

 

CONTRACTS AND DEPOSITS

Q: Which copies of the contract do I send back?
A: You should have received a cover letter with instructions regarding your contracts.     Please sign and return ALL 4 COPIES. You can make a Xerox copy if you like. You    

    will receive a fully executed copy once all parties have signed off.

Q: Can I pay my 50% deposit with a personal check or company check?
A: No. All deposits must be paid by certified check or wire transfer.

 

Q: When is my 50% deposit due?
A: All deposits are due IMMEDIATELY upon receipt of contracts.

Q: Will your artists do benefit shows for a reduced rate?
A: Due to the amount of requests we receive, our artists do not do reduced rate shows.

 

Q: What are the elements (production responsibilities) that make up a live musical    

     performance?

A: Almost every produced concert is made up of the following aspects:

    Flights, Ground transportation, Hotel accommodations, Pre production and onsite       producer, Sound, Lights, Back line equipment (the band's gear), Staging,

    Power, Misc. All rider requirements

 

Q: What are rider requirements?

A: A rider is a list of what the performer requires to perform or make an appearance.

     It RIDES or is attached to the contract so it is called a rider. This rider includes    

     everything from the number of flights to the sound requirements to the type of

     food and beverages that they require.

 

 

PERMISSION TO USE SONGS

Q: Where do I get permission to use one of your artist's songs for worship, special    

     projects, etc?
A: We do not handle copyright licensing. Please contact the copyright owner or

     publisher that is listed in the credits for that particular song. It will often be the

     record label.

 

 

ARTIST VISITS OR DROP-INS

Q: I noticed that your artist is going to be close to my area on their tour. Is there

     anyway the artist could drop by that afternoon and visit with my youth group, etc.?

A: The artists' travel schedules are extremely busy and already planned down to the

     minute. There is no time for extra stops on the way.